How to Transfer Data from Windows 10 to Windows 11: A Step-by-Step Guide

By / October 4, 2025

Upgrading from Windows 10 to Windows 11 is exciting—you get a fresh interface, smoother performance, and advanced features. But there’s one big question most users ask: How do I move all my files, apps, and settings from Windows 10 to Windows 11 without losing anything?

Don’t worry—you don’t have to start from scratch. In this step-by-step guide, we’ll walk you through multiple safe and effective ways to transfer your data from Windows 10 to Windows 11. Whether you’re switching to a new PC or upgrading on the same device, this guide covers it all.

✅ Key Takeaways

  • You can transfer data from Windows 10 to Windows 11 using built-in tools like OneDrive, Windows Easy Transfer alternatives, or external drives.

  • Cloud storage makes the process seamless across devices.

  • External drives and migration software are great options if you have large amounts of data.

  • Always back up your files before upgrading to avoid accidental data loss.

Why Do You Need to Transfer Data from Windows 10 to Windows 11?

When upgrading, you want to make sure all your important files, apps, and settings are carried over. Some common reasons include:

  • Avoiding data loss during an upgrade.

  • Migrating to a new PC with Windows 11 pre-installed.

  • Keeping documents, photos, and apps organized across devices.

  • Saving time by not manually downloading and reinstalling everything.

Think of it as moving houses—you wouldn’t want to leave your valuables behind, right?

Methods to Transfer Data from Windows 10 to Windows 11

There’s no “one-size-fits-all” approach. The best method depends on how much data you’re moving and whether you’re upgrading on the same PC or switching to a new computer.

Let’s go through the most reliable methods step by step.

1. Transfer Data Using OneDrive (Cloud Method)

OneDrive is Microsoft’s built-in cloud storage tool that comes with every Windows 10 and Windows 11 system.

Steps:

  1. On your Windows 10 PC, open OneDrive.

  2. Sign in with your Microsoft account.

  3. Drag and drop files and folders you want to back up into the OneDrive folder.

  4. Wait for them to sync to the cloud.

  5. On your Windows 11 PC, sign in with the same Microsoft account.

  6. Your files will appear in File Explorer > OneDrive.

✅ Best for: Small to medium data (up to your OneDrive storage limit).
✅ Pros: Easy, automatic, and accessible anywhere.
❌ Cons: Requires internet and limited storage unless you buy extra space.

2. Transfer Files with an External Hard Drive or USB Drive

This is the most straightforward method, especially if you have large files.

Steps:

  1. Connect an external hard drive or USB stick to your Windows 10 PC.

  2. Copy and paste the folders/files you want to move.

  3. Safely eject the drive.

  4. Plug the same drive into your Windows 11 PC.

  5. Paste the files into the desired location.

✅ Best for: Large data like videos, photos, and apps.
✅ Pros: No internet needed, easy to use.
❌ Cons: Manual process, requires physical hardware.

3. Use Windows Backup and Restore

Microsoft allows you to back up your Windows 10 system and restore it on Windows 11.

Steps:

  1. On Windows 10, open Control Panel > Backup and Restore (Windows 7).

  2. Click Set up backup and select your external drive.

  3. Choose files and system image to back up.

  4. On Windows 11, open the same tool.

  5. Select Restore my files and follow the wizard.

✅ Best for: Full system backup (including system settings).
✅ Pros: Comprehensive.
❌ Cons: Slower, requires external storage.

4. Use PC-to-PC Transfer Software

Several third-party tools help migrate apps, settings, and files. Popular ones include:

  • EaseUS Todo PCTrans

  • Zinstall WinWin

  • Laplink PCmover

Steps (using EaseUS as example):

  1. Install EaseUS Todo PCTrans on both PCs.

  2. Connect both PCs to the same Wi-Fi network.

  3. Choose PC to PC Transfer option.

  4. Select files, applications, and user accounts to move.

  5. Start the transfer.

✅ Best for: Transferring both files and apps.
✅ Pros: Automated, saves time.
❌ Cons: Most software requires a paid license.

5. Use a Local Network or Shared Folder

If both PCs are connected to the same Wi-Fi or LAN, you can transfer files directly.

Steps:

  1. On your Windows 10 PC, right-click a folder and select Properties > Sharing > Advanced Sharing.

  2. Enable Share this folder.

  3. On Windows 11, open File Explorer > Network.

  4. Locate the Windows 10 PC and copy files.

✅ Best for: Medium-sized files between PCs on same network.
✅ Pros: No external drives needed.
❌ Cons: Requires network setup, not beginner-friendly.

6. Transfer via Microsoft Account Sync

Windows 11 can automatically sync certain settings (wallpapers, preferences, Microsoft Store apps).

Steps:

  1. On Windows 10, go to Settings > Accounts > Sync your settings.

  2. Turn on syncing.

  3. Sign in with the same Microsoft account on Windows 11.

  4. Your preferences and some apps will sync automatically.

✅ Best for: Settings, personalization, and apps.
✅ Pros: Automatic and seamless.
❌ Cons: Doesn’t transfer personal files.

Which Method Should You Use? (Comparison Table)

Method Best For Internet Required Transfers Apps Difficulty
OneDrive (Cloud) Small to medium data ✅ Yes ❌ No Easy
External Drive Large files ❌ No ❌ No Easy
Backup & Restore Full system image ❌ No ✅ Yes Medium
PC Transfer Software Files + Apps ✅ Sometimes ✅ Yes Medium
Local Network Sharing Medium files ✅ Yes (LAN) ❌ No Medium
Microsoft Account Sync Settings + Apps ✅ Yes ✅ Store Apps Easy

Tips Before You Transfer Data

  • Clean up junk files before migration to save space.

  • Backup important files twice—cloud + external drive—for safety.

  • If using external drives, format them in NTFS for faster transfer.

  • Use wired connections for faster PC-to-PC transfers.

Conclusion

Transferring data from Windows 10 to Windows 11 doesn’t have to be complicated. You can use OneDrive for small files, external drives for large ones, or specialized software for apps and settings. Always remember to back up your data before making any big move—just like packing valuables carefully before shifting houses.

With the right method, you’ll be up and running on Windows 11 with all your files in place—without missing a beat.

❓ FAQs About Transferring Data from Windows 10 to Windows 11

1. Will upgrading to Windows 11 delete my files?
Not if you choose the upgrade option. But always back up before upgrading.

2. Can I transfer installed apps from Windows 10 to Windows 11?
Yes, but only with PC transfer software like EaseUS or Laplink.

3. What’s the fastest way to transfer files to Windows 11?
Using an external SSD or direct network transfer.

4. Can I use OneDrive for unlimited file transfer?
No, OneDrive has a storage cap (5 GB free, more with subscription).

5. Is it better to transfer files manually or with software?
If you only need documents, manual methods are fine. For apps and settings, use software.

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