Need to scan documents or photos on your Windows 11 computer? Adding a scanner is usually straightforward, but if it’s your first time, you may wonder where to start. Whether you have a dedicated scanner or an all-in-one printer with scanning features, Windows 11 makes setup simple.
In this guide, I’ll walk you through step-by-step instructions to add a scanner to Windows 11 using different methods.
Why Add a Scanner to Windows 11?
Adding a scanner lets you:
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Digitize important documents.
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Scan and share photos.
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Upload signed contracts quickly.
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Use third-party apps for editing and storage.
Windows 11 comes with built-in support for most scanners, so setup is usually hassle-free.
Method 1: Add a Scanner via Settings
The easiest way is through the Settings app.
Steps:
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Press Win + I to open Settings.
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Go to Bluetooth & devices.
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Click Printers & scanners.
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Select Add device.
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Wait while Windows searches for available scanners.
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Click your scanner name and select Add device.
👉 Your scanner will now appear under the Printers & scanners list.
Method 2: Add a Scanner Manually
If Windows doesn’t find your scanner automatically, you can add it manually.
Steps:
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In Printers & scanners, click Add device.
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When Windows doesn’t find your scanner, click Add manually.
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Choose one of the following options:
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Add a local printer or network printer.
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Add a Bluetooth, wireless, or network discoverable device.
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Follow the on-screen instructions to finish setup.
Method 3: Add a Scanner via Control Panel
For those who prefer the old-school way:
Steps:
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Press Win + R, type
control, and hit Enter. -
Go to Devices and Printers.
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Click Add a device in the top menu.
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Select your scanner and click Next.
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Follow the wizard to complete installation.
Method 4: Install Scanner Drivers
Sometimes, scanners need drivers from the manufacturer.
Steps:
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Visit your scanner’s manufacturer website (HP, Canon, Epson, Brother, etc.).
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Download the latest Windows 11 drivers.
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Install the software package.
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Restart your PC and reconnect the scanner.
👉 This is often required for older models.
Method 5: Add a Wireless Scanner
If you’re using a Wi-Fi-enabled scanner or an all-in-one printer:
Steps:
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Connect your scanner to the same Wi-Fi network as your PC.
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On your PC, open Settings → Bluetooth & devices → Printers & scanners.
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Click Add device.
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Select your scanner once it appears.
⚠️ Tip: If it doesn’t show up, check your scanner’s network settings and reconnect it to Wi-Fi.
How to Test Your Scanner in Windows 11
Once installed, test your scanner:
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Press Win + S, type Windows Fax and Scan, and open it.
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Click New Scan in the toolbar.
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Select your scanner from the list.
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Choose file type (JPEG, PDF, PNG, etc.).
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Click Scan.
You can also use the Windows Scan app (available in the Microsoft Store).
Troubleshooting Scanner Issues
If your scanner isn’t working:
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✅ Check that it’s properly connected (USB or Wi-Fi).
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✅ Restart both your PC and the scanner.
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✅ Update scanner drivers from the manufacturer.
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✅ Run the Printer & Scanner Troubleshooter in Windows 11 (Settings → Troubleshoot).
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✅ Try a different USB port or network connection.
Conclusion
Adding a scanner to Windows 11 is usually quick and painless. You can do it via Settings, Control Panel, or manufacturer software, depending on your device type. Once added, you’ll be able to scan documents, photos, and more with ease.
If your scanner doesn’t show up right away, don’t worry—manual setup or driver installation usually solves the problem.
FAQs
1. Can I connect an old scanner to Windows 11?
Yes, but you may need to install drivers from the manufacturer’s website.
2. Does Windows 11 have a built-in scanning app?
Yes, you can use Windows Fax and Scan or download the Windows Scan app from the Microsoft Store.
3. Can I use my all-in-one printer as a scanner?
Absolutely. Most all-in-one printers support scanning, and Windows 11 recognizes them as scanners.
4. Why isn’t my scanner showing up in Windows 11?
It could be due to missing drivers, connectivity issues, or outdated firmware. Check your manufacturer’s website for updates.
5. Can I add a wireless scanner without USB?
Yes, as long as the scanner is connected to the same Wi-Fi network as your PC.