How to Update Printer Driver Windows 11 — A Step-by-Step Guide

By / October 5, 2025

Have your print jobs suddenly stopped working, or your printer won’t connect properly? It might be time to update your printer driver.

Printer drivers are like translators between your PC and your printer — they ensure both understand each other. Outdated or corrupted drivers can cause printing errors, missing features, or connectivity issues.

In this comprehensive guide, you’ll learn how to update printer drivers on Windows 11 step-by-step, using multiple methods — from Device Manager and Windows Update to manual downloads and manufacturer software.

Let’s get started!

🖨️ What Is a Printer Driver and Why It Matters

A printer driver is software that allows your computer to communicate with your printer.

Without it, Windows wouldn’t know how to send print commands correctly.

Think of it like a translator — it converts digital information (text, images, PDFs) into a language your printer understands.

When drivers are outdated, corrupted, or missing, your printer may:

  • Print blank pages or gibberish

  • Fail to connect or be recognized

  • Miss advanced options (like duplex printing or color profiles)

Updating the driver ensures your printer runs smoothly with the latest Windows 11 features and bug fixes.

⚠️ Signs You Need to Update Your Printer Driver

Wondering if you really need to update? Look for these common warning signs:

  • 🛑 Printer not responding or printing blank pages

  • 🖨️ Windows shows “Driver unavailable” or “Printer offline”

  • 🕒 Printing takes unusually long

  • 🧩 Missing features (like borderless printing or paper tray options)

  • 💥 Frequent print queue freezes or errors

  • ⚙️ Windows 11 update caused printer issues

If you notice any of these, updating your printer driver is the first fix you should try.

🧰 Different Ways to Update Printer Drivers in Windows 11

Windows 11 gives you several methods to update printer drivers — both automatically and manually.

Method Description Skill Level
Windows Update Downloads drivers automatically from Microsoft’s catalog ⭐ Easy
Device Manager Searches for driver updates manually ⭐⭐ Intermediate
Manufacturer Website Best for latest and specific drivers ⭐⭐ Intermediate
Printer Utility Software Uses official manufacturer apps ⭐⭐ Easy
Manual Reinstall Clean install of new drivers ⭐⭐⭐ Advanced

Let’s go through each in detail.

🔄 Method 1: Update Printer Driver via Windows Update

The easiest way to update your printer driver is through Windows Update.

Step-by-Step:

  1. Press Windows + I to open Settings.

  2. Go to Windows Update → Advanced options.

  3. Select Optional updates → Driver updates.

  4. If you see your printer listed, select it and click Download & install.

  5. Restart your computer when done.

✅ Windows will automatically install the latest compatible driver for your printer.

⚙️ Method 2: Update Printer Driver Using Device Manager

This is a direct method where you manually tell Windows to find and install the latest driver.

Step-by-Step:

  1. Press Windows + X → select Device Manager.

  2. Expand the Printers or Print queues section.

  3. Right-click your printer → click Update driver.

  4. Choose Search automatically for drivers.

  5. Windows will search online and install the newest version available.

If that doesn’t work, proceed with a manual installation (next section).

🌐 Method 3: Update Printer Driver Manually from Manufacturer’s Website

Sometimes, Windows doesn’t have the latest version — especially for high-end or business printers. In that case, download it directly from the manufacturer’s support page.

Step-by-Step:

  1. Identify your printer’s model name (e.g., HP LaserJet Pro M404dn).

  2. Visit the official support site of your printer brand (see table below).

  3. Enter your model number.

  4. Choose Windows 11 as the operating system.

  5. Download the latest driver package.

  6. Double-click the installer file and follow the on-screen setup.

🔗 Popular Printer Driver Support Links:

Manufacturer Driver Download Page
HP https://support.hp.com/drivers
Canon https://www.canon.com/support
Epson https://epson.com/Support
Brother https://support.brother.com
Samsung (Printer) https://www.hp.com/support/samsung-printers
Lexmark https://support.lexmark.com
Kyocera https://www.kyoceradocumentsolutions.com/support

🧩 Method 4: Use Windows Settings to Update or Add Printer Drivers

If your printer isn’t listed or you’ve reinstalled Windows, you can re-add it with updated drivers.

Step-by-Step:

  1. Open Settings → Bluetooth & devices → Printers & scanners.

  2. Click Add device.

  3. If Windows finds your printer, select it and click Add device.

  4. If not, click Add manually and follow the prompts.

  5. Choose Add a local printer → select the correct driver.

You can also select Have Disk if you’ve downloaded a driver manually.

🔧 Method 5: Automatically Update Using Printer Utility Software

Most printer brands offer official utility software that automatically detects, updates, and manages your printer drivers.

Examples:

  • HP Smart — for HP printers

  • Canon Printer Utility — for Canon devices

  • Epson Software Updater

  • Brother iPrint&Scan

Step-by-Step:

  1. Download and install the utility software for your printer brand.

  2. Open it and let it detect your device.

  3. Click Update driver or Check for updates.

  4. Restart your computer if prompted.

✅ This method ensures you always get official, secure, and optimized drivers.

🗑️ How to Uninstall and Reinstall Printer Drivers

If updates don’t fix the problem, a clean reinstall can help.

Step-by-Step:

  1. Press Windows + X → open Device Manager.

  2. Right-click your printer → select Uninstall device.

  3. Check Delete the driver software for this device → click Uninstall.

  4. Restart your PC.

  5. Reinstall the driver using one of the methods above.

🕵️ How to Check Printer Driver Version in Windows 11

Want to confirm if your driver was updated?

Step-by-Step:

  1. Open Device Manager → expand Printers.

  2. Right-click your printer → Properties.

  3. Go to the Driver tab.

  4. Check the Driver Version and Date.

Compare it to the version listed on the manufacturer’s website.

🧱 What to Do If the Printer Driver Won’t Update

If Windows fails to update your printer driver, try these fixes:

Problem Solution
“Driver unavailable” message Uninstall and reinstall the driver manually
Windows Update finds no drivers Download from the manufacturer’s site
Printer not detected Use a USB cable or re-add printer manually
Corrupted system files Run sfc /scannow in Command Prompt
Print Spooler error Restart Print Spooler from Services.msc

🪫 Common Printer Driver Errors and Fixes

Error Message Possible Cause Quick Fix
Driver is unavailable Outdated or missing driver Reinstall via Device Manager
Printer not responding Connection issue Reconnect cable/Wi-Fi
Windows cannot connect to printer Network configuration Reset network settings
Print spooler keeps stopping Corrupt system files Run system repair command
Blank pages printing Incompatible driver Download correct version

🔁 Tips to Keep Your Printer Drivers Updated Automatically

  • Turn on Automatic Windows Updates.

  • Use manufacturer utilities for periodic checks.

  • Avoid installing third-party “driver updater” tools — they can be unsafe.

  • Keep your firmware up to date (available on most brand support pages).

  • Schedule a monthly driver check if you use your printer heavily.

🧾 Printer Manufacturers’ Official Support Links

Brand Support Website Utility Software
HP https://support.hp.com/drivers HP Smart
Canon https://www.canon.com/support Canon Utility
Epson https://epson.com/Support Epson Software Updater
Brother https://support.brother.com Brother iPrint&Scan
Samsung https://www.hp.com/support/samsung-printers Samsung Printer Installer
Lexmark https://support.lexmark.com Lexmark Printer Utility

Bookmark these links — they’re your go-to sources for official, safe updates.

🏁 Conclusion

Keeping your printer driver updated in Windows 11 ensures smooth printing, fewer errors, and compatibility with the latest Windows features.

Let’s recap:

  • ✅ Use Windows Update or Device Manager for easy updates.

  • 🌐 Download manually from your printer manufacturer’s website for the latest version.

  • 🔄 Use official utility software for automatic updates.

  • 🧹 Reinstall drivers if issues persist.

By following this step-by-step guide, you’ll ensure your printer always performs at its best — no more “driver unavailable” headaches!

🧾 Key Takeaways

Action Tool Best For Difficulty
Auto Update Windows Update Beginners ⭐ Easy
Manual Update Manufacturer website Latest drivers ⭐⭐ Moderate
Uninstall/Reinstall Device Manager Fixing errors ⭐⭐ Moderate
Auto Detect Printer Utility Software Convenience ⭐ Easy

❓ FAQs

1. How do I know if my printer driver is up to date?

Go to Device Manager → Printer → Properties → Driver tab. Compare the version with your printer manufacturer’s website.

2. What if Windows 11 says “Driver unavailable”?

Uninstall the printer from Device Manager, then reinstall the latest driver manually.

3. Can I update my printer driver without the internet?

You can, but you’ll need to download the driver file from another computer and transfer it via USB.

4. Is it safe to use third-party driver updater tools?

Generally, no. Always get drivers directly from Windows Update or your manufacturer’s website.

5. Do I need to restart my PC after updating printer drivers?

Yes — restarting ensures the new driver loads correctly and prevents conflicts.

✅ You’ve now learned how to update printer drivers on Windows 11 — step-by-step, safely, and effectively.

Your printer should now work like new again — no more delays, missing features, or error messages!

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