How to Change the Microsoft Account on Windows 11: A Step-by-Step Guide

By / September 2, 2025

Your Microsoft account is the key that unlocks many features in Windows 11—like syncing settings, accessing OneDrive, using Microsoft Store apps, and more. But what if you need to change the Microsoft account linked to your PC?

Maybe you got a new email, you’re switching to a work/school account, or you just want to start fresh. Don’t worry—it’s a straightforward process. In this guide, I’ll walk you through how to change the Microsoft account on Windows 11 step by step.

Why Change the Microsoft Account on Windows 11?

Here are a few reasons why users switch accounts:

  • Switching from a personal account to a work/school account.
  • Using a new Microsoft email (e.g., Outlook, Hotmail, or Live).
  • Transferring ownership of a PC to someone else.
  • Separating work and personal data.

Before You Begin

Before changing your Microsoft account, keep these things in mind:

  • Backup important files – In case some data is tied to the old account.
  • Sync settings – Ensure cloud files (like OneDrive) are saved.
  • Know your login details – You’ll need the credentials for the new account.

Method 1: Switch to a Local Account, Then Sign In with a New Microsoft Account

This method is the most common and works for most users.

Step 1: Open Settings

Press Windows + I to launch the Settings app.

Step 2: Navigate to Accounts

Go to Accounts > Your info.

Step 3: Switch to a Local Account

  • Under Account settings, select Sign in with a local account instead.
  • Follow the prompts and create a local account (username and password).

Step 4: Sign Out of Microsoft Account

Once switched, your PC will sign out of the old Microsoft account.

Step 5: Add a New Microsoft Account

  • Go back to Settings > Accounts > Your info.
  • Select Sign in with a Microsoft account instead.
  • Enter the details of your new Microsoft account.

And that’s it—you’re now signed in with the new account!

Method 2: Add a New Microsoft Account Without Switching

If you don’t want to log out completely, you can add another account and use it when needed.

  1. Open Settings > Accounts > Family & other users.
  2. Under Other users, click Add account.
  3. Enter the email address of the new Microsoft account.
  4. Assign it as a standard or administrator account.
  5. Sign in with the new credentials whenever you want.

This method is useful if multiple people use the same PC.

Method 3: Change the Microsoft Account for Microsoft Store and Apps Only

Sometimes you don’t want to switch your entire Windows account, just the Microsoft Store account.

  1. Open the Microsoft Store app.
  2. Click your profile icon in the top-right.
  3. Select your account → Sign out.
  4. Click Sign in and use the new Microsoft account.

This way, you can download apps with a different account without changing your Windows login.

Method 4: Remove the Old Microsoft Account Completely

If you no longer need the old account on your PC:

  1. Go to Settings > Accounts > Email & accounts.
  2. Under Accounts used by other apps, select the old account.
  3. Click Remove.

⚠️ Note: This won’t delete the Microsoft account itself—only removes it from your PC.

Method 5: Change Microsoft Account Using Control Panel (Alternative Way)

For those who prefer the old-school way:

  1. Press Windows + R, type control, and press Enter.
  2. Go to User Accounts > Manage another account.
  3. Select the account you want to change.
  4. Choose Add a new user in PC settings.
  5. Sign in with the new Microsoft account.

Tips for a Smooth Account Switch

  • Make sure OneDrive is synced before switching.
  • If using Office 365, sign out of your old account inside Office apps too.
  • Update saved credentials in apps like Edge, Outlook, or Teams.

Quick Recap

To change the Microsoft account on Windows 11, you can:

  1. Switch to a local account, then log in with a new Microsoft account.
  2. Add a new account under Family & other users.
  3. Change only the Microsoft Store account.
  4. Remove the old account entirely.
  5. Use Control Panel as an alternative.

Conclusion

Changing the Microsoft account on Windows 11 is easier than you might think. Whether you want to swap accounts completely, just add another one, or only change the Microsoft Store login, Windows gives you multiple ways to do it.

With the step-by-step methods above, you can quickly set up the account that best fits your personal or professional needs.

FAQs

1. Will changing my Microsoft account delete my files?
No. Your local files remain safe, but cloud files tied to OneDrive may need to be synced again.

2. Can I use Windows 11 without a Microsoft account?
Yes, by using a local account. However, you’ll lose features like OneDrive sync and app purchases.

3. How do I change from a work account to a personal account?
Switch to a local account first, then sign in with your personal Microsoft account.

4. Can I have multiple Microsoft accounts on one PC?
Yes. You can add several accounts under Family & other users.

5. Do I need internet access to change my Microsoft account?
Yes, if you’re signing in with a new Microsoft account. But switching to a local account works offline.

Scroll to Top