Upgrading to a new computer? Maybe you bought a brand-new Windows 11 laptop or simply need to share data between two PCs. Either way, the biggest question is: how do you transfer files from one computer to another quickly and safely?
Don’t worry — Windows 11 gives you multiple ways to move your documents, photos, videos, and apps without losing data. In this step-by-step guide, we’ll explore the easiest and most reliable methods for transferring files between computers.
Summary (Key Takeaways)
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Windows 11 supports multiple file transfer options: Wi-Fi (Nearby Sharing), OneDrive cloud storage, external drives, network sharing, and specialized apps.
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Cloud-based transfers are convenient for small-to-medium files.
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External drives (USB or HDD) are best for large files and offline transfers.
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Direct transfer methods (LAN cable, Nearby Sharing) are fastest for bulk data.
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Choose the right method depending on file size, internet speed, and device availability.
Why File Transfer Matters When Switching PCs
When setting up a new computer, transferring files ensures you:
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Keep your documents, media, and projects safe.
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Avoid losing important work or memories.
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Save time compared to manually downloading everything again.
Think of it like moving houses — you want everything packed, carried, and unpacked safely in your new place.
Methods to Transfer Files Between Windows 11 Computers
Here are the most effective methods, explained step by step.
Method 1: Transfer Files with Nearby Sharing (Wireless & Easy)
Nearby Sharing lets you send files wirelessly between Windows 11 PCs over Wi-Fi or Bluetooth.
Steps:
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On both computers, go to Settings > System > Nearby Sharing.
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Turn on Nearby Sharing.
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Choose whether to share with Everyone nearby or My devices only.
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Right-click the file you want to share.
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Select Share > Nearby sharing and choose the receiving device.
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Accept the file on the other computer.
✅ Great for: Small-to-medium files (photos, documents).
❌ Not ideal for: Very large files or slow Wi-Fi.
Method 2: Use OneDrive or Cloud Storage
Microsoft OneDrive is built into Windows 11, making cloud transfers seamless.
Steps:
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Sign in to OneDrive on your old PC.
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Upload files by dragging them into the OneDrive folder.
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On your new PC, sign in with the same Microsoft account.
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Download the files from OneDrive to your local storage.
✅ Great for: Automatic syncing across devices.
❌ Needs good internet and limited by storage quota (free 5GB).
Method 3: External Drives (USB, SSD, or HDD)
This method is foolproof and works offline.
Steps:
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Plug in a USB drive or external HDD/SSD to the old computer.
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Copy the files you want to transfer.
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Safely eject the drive and connect it to the new computer.
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Paste the files onto the new system.
✅ Great for: Large files, offline transfers.
❌ Requires physical drive and manual copy-paste.
Method 4: Direct File Transfer via LAN Cable
Using an Ethernet (LAN) cable is one of the fastest ways to move data between two PCs.
Steps:
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Connect both PCs with a LAN cable.
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Go to Control Panel > Network and Sharing Center > Change advanced sharing settings.
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Enable File and Printer Sharing.
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Right-click the folder → Properties > Sharing tab > Share.
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Access the shared folder from the other PC through Network.
✅ Great for: Bulk transfers without internet.
❌ Needs cable and basic network setup.
Method 5: PC-to-PC Transfer Apps
Specialized software makes the process even smoother. Popular options include:
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PCmover (paid, full migration including apps).
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EaseUS Todo PCTrans (free & paid versions).
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Microsoft PC Manager tools.
✅ Great for: Full system migration.
❌ Some tools require purchase.
Method 6: Transfer Using Windows Backup & Restore
Windows 11 lets you back up files and restore them on another PC.
Steps:
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On the old PC, go to Settings > Update & Security > Backup.
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Use File History or create a system image backup.
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On the new PC, restore from the backup drive.
✅ Great for: Full system or user profile migration.
❌ Slower, requires external storage.
Comparison Table of File Transfer Methods
| Method | Speed | Internet Required | Best For | Difficulty |
|---|---|---|---|---|
| Nearby Sharing | Medium | Yes (Wi-Fi) | Quick wireless sharing | Easy |
| OneDrive/Cloud | Medium | Yes | Small-to-medium files | Easy |
| External Drive | Fast | No | Large offline files | Easy |
| LAN Cable | Very fast | No | Bulk transfers | Medium |
| PC Transfer Apps | Fast | Optional | Complete migration | Easy/Medium |
| Windows Backup | Medium | No | Restoring old setup | Medium |
Tips for a Smooth Transfer
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Organize files before moving (documents, media, software installers).
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Check storage space on the new PC before transferring.
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Use compression tools (ZIP/RAR) for large folders.
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Ensure both devices have the same network settings if using Wi-Fi/LAN.
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Keep important files in multiple locations as backup.
Common Issues and Fixes
1. File transfer is too slow
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Use a wired LAN connection instead of Wi-Fi.
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Transfer in smaller batches.
2. Nearby Sharing not detecting devices
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Make sure both PCs are on the same Wi-Fi.
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Enable Bluetooth on both devices.
3. Not enough cloud storage
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Upgrade to a higher OneDrive plan.
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Use external drives for large files.
Conclusion
Transferring files between two Windows 11 computers doesn’t have to be complicated. From Nearby Sharing and OneDrive to USB drives, LAN cables, and PC transfer apps, you have multiple methods depending on your needs.
For everyday use, cloud and USB drives are easiest. For bulk data, a LAN cable or dedicated software is more efficient. Choose the method that balances speed, convenience, and security for your situation.
FAQs About Transferring Files on Windows 11
1. What is the fastest way to transfer files between two PCs?
Using a LAN cable or high-speed external SSD is fastest.
2. Can I transfer apps along with files?
Yes, but you’ll need specialized apps like PCmover or EaseUS PCTrans.
3. Does Nearby Sharing work without Wi-Fi?
No, it requires Wi-Fi or Bluetooth connection.
4. Can I transfer files from Windows 10 to Windows 11 the same way?
Yes, all these methods work between Windows 10 and 11.
5. Is cloud storage safe for file transfer?
Yes, as long as you use a secure account and enable two-factor authentication.